Policies

Continuous Disclosure Policy

1.      Overview

1.1    Compliance with ASX Listing Rule

Metgasco Limited (Metgasco or the Company) is listed on the Australian Securities Exchange (ASX) and must comply with the Corporations Act 2001 (Cth) (the Act) and the ASX Listing Rules (Listing Rules).

1.2    Continuous Disclosure of Material Information

One of the most significant obligations imposed by the Corporations Act and the Listing Rules is the continuous disclosure to the market via the ASX of material information.  This is a mandatory obligation.

1.3       Purpose          

The purpose of this Policy is to:

a)         ensure that all Directors, employees, contractors and consultants (Employees) are aware of the continuous disclosure obligations of Metgasco; and

b)         set out the procedures that apply to the central collection, control, assessment and if required, release to the ASX, of material information.

2.         The Law

2.1       Compliance with the Law

Section 674 of the Act requires that the Company comply with the provisions of the Listing Rules relating to the continuous disclosure to the ASX of material information relating to Metgasco. The Act provides that if Metgasco has information that the continuous disclosure provisions of the Listing Rules require Metgasco to notify the ASX and that information is:

a)         not generally available; and

b)         information that a reasonable person would expect, if it were generally available, to have a material effect on the price or value of Metgasco shares.

The Company must immediately notify the ASX of that information in accordance with the Listing Rules.

2.2       Material Effect of Information on Metgasco Shares

Section 677 of the Act states that:

A reasonable person would be taken to expect information to have a material effect on the price or value of securities if the information would, or would be likely to, influence persons who commonly invest in securities in deciding whether to acquire or dispose of the securities.” (emphasis added)

2.3       Breach - Offences, Infringement Notices and Liabilities

A breach of the continuous disclosure provisions of the Act is both a criminal and civil offence.

In addition, the Australian Securities and Investments Commission may issue an Infringement Notice for an alleged contravention of the continuous disclosure provisions under section 1317DAC of the Act.

A person who is involved in any contravention by Metgasco of its continuous disclosure obligations also commits a civil offence. However, a person will not be liable if the person can prove that they:

a)         took all steps (if any) that were reasonable in the circumstances to ensure that Metgasco complied with its continuous disclosure obligations; and

b)         after doing so, believed on reasonable grounds that Metgasco was complying with its obligations.

A third party who incurs a loss as a result of a breach of Metgasco’s continuous disclosure obligations may also commence action against Metgasco.

3.         The ASX Listing Rules

3.1       ASX Policy

The ASX's Policy is that:

Timely disclosure must be made of information which may affect security (share) values or influence investment decisions, and information in which security holders, investors and ASX have a legitimate interest.”

3.2       Continuous Disclosure Obligation to Release Material Information

Listing Rule 3.1 contains the core continuous disclosure obligation which applies to Metgasco and all other listed entities. The Listing Rule provides:

Once an entity is or becomes aware of any information concerning it that a reasonable person would expect to have a material effect on the price or value of the entity’s securities, the entity must immediately tell ASX that information.” 

A reasonable person would expect information to have a material effect on the price or value of securities if the information would, or would be likely to influence persons who commonly invest in securities in deciding whether or not to subscribe for, or buy or sell, the securities.

Immediately” means promptly and without delay after becoming aware of the information. It means disclosing material information as quickly as possible, within the circumstances, and not putting it off to a later time.

Information that may affect the price or value of Metgasco shares or influence decisions taken by investors to buy or sell Metgasco shares must be disclosed publicly via the ASX “promptly and without delay”.

In this Policy, such information will be referred to as “Material Information”.

3.3       Possession of Material Information    

Listing Rule 19.12 also provides:

An entity becomes aware of information if a director or executive officer has, or ought reasonably to have, come into possession of the information in the course of the performance of their duties as a director or executive officer of that entity.”

 An “Executive Officer” is any manager of Metgasco who is concerned with, or takes part in, the management of the Company.

3.4       Restricted Exemptions

Listing Rule 3.1A contains a restricted exemption for particular information while each of the following is satisfied in relation to the information:

a)         one or more of the following conditions apply:

i)       it would be a breach of the law to disclose the information; or

ii)      the information concerns an incomplete proposal or negotiation; or

iii)     the information comprises matters of supposition or is insufficiently definite to warrant disclosure; or

iv)    the information is generated for internal management purposes of the company; or

v)     the information is a trade secret; and

b)         the information is confidential and ASX has not formed the view that the information has ceased to be confidential; and

c)         a reasonable person would not expect the information to be disclosed.

Decisions on whether any of these exemptions may apply to Material Information will be made by the Managing Director.

Confidentiality

When the Company is relying on an exception to Listing Rule 3.1, or is involved in a development that may eventually require reliance on an exception, appropriate confidentiality protocols must be adhered to. A leak of confidential information will immediately deny the Company the ability to withhold the information from ASX and force the Company to make an announcement, regardless of where the leak comes from.

Information about a matter involving the Company may cease to be confidential if there is:

  • a reasonably specific and reasonably accurate media or analyst report about the matter;
  • a reasonably specific and reasonably accurate rumour known to be circulating the market about the matter; or
  • a sudden and significant movement in the market price or traded volumes of the Company’s securities that cannot be explained by other events or circumstances.

3.5     False Market

Listing Rule 3.1B provides that where:

ASX considers that there is or is likely to be a false market in an entity’s securities and asks the entity to give it information to correct or prevent a false market, the entity must give ASX the information needed to correct or prevent the false market.”

There is likely to be a false market in Metgasco shares in a number of circumstances including:

a)         where metgasco has Material Information that has not been released to the market because it falls under the exemption in Listing Rule 3.1A; and

b)         there is reasonably specific rumour or media comment in relation to Metgasco that has not been confirmed or clarified by an announcement to the market (via the ASX); and

c)         there is evidence that the rumour or comment is having, or ASX forms the view that the rumour or comment is likely to have, an impact on the price of Metgasco shares.

4.         Policy

4.1       Overview

The Managing Director is primarily responsible for ensuring that this Policy is implemented and enforced, and that all required Material Information is disclosed to the ASX as required by the Act and the Listing Rules.

The Managing Director has been designated as the person responsible for communication with ASX in relation to ASX Listing Rule matters under Listing Rule 12.6.  For the purposes of this Policy, the Managing Director is the person authorised to speak to the ASX or externally (e.g. analysts, investors, brokers, shareholders or the media) in relation to Metgasco’s affairs[1]

4.2       Responsibilities of Directors, Executives & Employees

Listing Rule 3.1 applies to information that a Director or Executive Officer has in his or her possession, or ought reasonably to have in their possession.  This means that Directors and Executive Officers must ensure they are up to date on all matters within their responsibility, so that the Company has sufficient information to manage its continuous disclosure obligations.

If an Employee becomes aware of a matter that may require disclosure, or is unsure whether information may be Material Information, they should immediately consult the Managing Director or Company Secretary.

Employees must ensure that the confidentiality of any information concerning Metgasco is maintained.  If information loses confidentiality, Metgasco will then need to consider whether the information must be disclosed to the ASX.

4.3       Compliance with Policy

The Board may require the Company’s external auditors to audit and report on compliance with this Policy. 

5.         Types of Information that May Require Disclosure

5.1       Types of Information  

For assistance in determining if information is Material Information, Employees are to refer to the Chairman and/or Company Secretary if various types of information may be material and therefore may be required to be disclosed.

As a guide, the following types of information may be Material Information and therefore may be required to be disclosed:

a)         the financial results of Metgasco;

b)         projections of future earnings or losses;

c)         material changes in Metgasco’s financial forecasts;

d)         a decision to pay, or a decision not to pay, a dividend;

e)         the making of a share, option or debt issue and the under or over subscription of that issue;

f)          acquisitions, mergers, sales, joint ventures or takeovers;

g)         information about Metgasco’s business direction, investments or asset purchases or sales;

h)         regulatory decisions or incidents that may affect Metgasco’s ability to carry on normal operations;

i)           the threat, commencement or settlement of any material litigation or claim; 

j)           the commission of an event of default under, or other event entitling a financier to terminate, a material financing facility;

k)         the appointment of a liquidator, administrator or receiver;

l)           an agreement between Metgasco (or a related party or subsidiary) and a Director (or related party of the Director);

m)        any rating applied by a rating agency to Metgasco or its securities and any change to such a rating;

n)         a material change in accounting policy adopted by Metgasco;

o)         a proposal to change Metgasco’s external auditors;         

p)         changes in senior management; and

q)         the health or capacity of any Director.

It should be noted that the above list is not an exhaustive one. There are many other matters which may give rise to Material Information. Where an Employee is in any doubt as to whether information is material, they must forward it to the Chairman, or in his absence the Company Secretary.

5.2       Market Speculation & Rumours

It is Metgasco’s policy not to comment on speculation or rumours unless a response is required by law or the ASX Listing Rules.  It is also Metgasco’s policy not to comment on or endorse financial forecasts published by third parties.  In certain circumstances, Metgasco may decide to issue an ASX announcement correcting misinformation or if it believes that an announcement is in the best interests of the Company and its shareholders.

5.3       Communications with Third Parties

Metgasco will communicate with the investment community, including retail and institutional investors, analysts and investment banks.  These communications may only be undertaken by persons authorised to do so on behalf of Metgasco.  Material Information will not be released or discussed with the investment community before it has been disclosed to the ASX. 

Communications with the media and responses to media inquiries are also restricted to persons authorised for that purpose.  All media inquiries should be directed to the Managing Director at first instance.

If a person connected with Metgasco receives a request for comment from a third party, that person must advise the third party that they are not authorised to speak on behalf of Metgasco and if appropriate, refer the inquiry to the Managing Director.

Metgasco directors and employees are not permitted to discuss Metgasco on social media such as stock market forums.  Metgasco will monitor identified relevant social media when a market sensitive announcement is pending.

5.4      Pre-result Periods

To ensure compliance with its continuous disclosure obligations, in the period between the end of Metgasco’s financial reporting periods and announcement of its financial results, Metgasco’s Directors and management may not discuss financial information, broker estimates or forecasts with third parties, unless the information has previously been disclosed to the ASX.

During pre-result periods, the Company will not normally undertake one-on-one meetings between the Company’s senior management and investment community representatives or the media.

6.         PROCEDURES FOR DETERMinING IF DISCLOSURE IS REQUIRED

6.1       Determining Material and Non-Material Information

As required by Section 4 of this Policy, full details of all actual or possible Material Information must be immediately sent to the Managing Director, or in his absence the Company Secretary[2].

Upon notification of any Material Information, the Managing Director will immediately review the information and form an opinion on whether the information must be disclosed to the ASX.  There are three alternatives:

  1. the Managing Director believes the information is material and must be disclosed to the ASX.  The Managing Director must immediately discuss the matter with the Company Secretary.  Wherever time permits, all Directors will review and provide input to any draft announcement.  Following any possible input by the Directors, the Managing Director must then arrange for the finalised announcement to be disclosed via the ASX and immediately forwarded to all Directors.
  2. the Managing Director believes the information is either not material or does not have to be disclosed because it is covered by the exemption in Listing Rule 3.1A. 
  3. the Managing Director is not certain whether the information is material or falls within the exemption. The Managing Director must immediately discuss the matter with the Directors. If no decision on disclosure can be made with certainty, the matter must be immediately referred to external legal counsel for advice.

If this decision is contentious in any way, the Chairman must discuss the decision with the Directors.  The Chairman must then prepare a file note containing the reasons for the decision, which must be placed on a permanent file.

6.2       Trading Halts

In the interests of maintaining a fully informed, fair and transparent market, or where confidentiality of price sensitive information is lost and Metgasco is unable to make immediate disclosure, it may be necessary for Metgasco to request a trading halt from the ASX. The Managing Director, in consultation with the Company Secretary, will make all decisions relating to a trading halt.

6.3     Inadvertent Disclosure

 If any price sensitive information is inadvertently disclosed by a Director or employee of Metgasco to a party outside Metgasco, the Managing Director must be immediately notified, in order that the information can be considered under Metgasco’s continuous disclosure obligations.

6.3       Overview of Procedures

For ease of reference, Appendix A contains diagrams that summarise the procedures to be followed under this Policy.

7.        REVIEW OF THIS POLICY

This Policy will be reviewed regularly by the Board, to ensure that it remains effective and consistent with all relevant legal pronouncements and best practice corporate governance principles.

 This policy was approved and adopted by the Board on 27 October 2016.

APPENDIX A

OVERVIEW OF THE CONTINUOUS DISCLOSURE PROCESS

 

Source: ASX Listing Rules – Guidance Note 8 Continuous Disclosure

Source: ASX Listing Rules - Guidance Note 8 Continuous Disclosure

 

[1] The Managing Director may delegate authority to specified persons such as the company secretary or a corporate communications representative.

[2] A reference to the Managing Director in this paragraph includes a reference to the Company Secretary, where the Managing Director is not available.

    

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Metgasco Limited  ACN 088 196 383